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• What Is Construction Project Management Software
• Key Features of Construction Management Software
• 5 Common Types of Construction Software
• How Software Helps the Construction Industry
• Frequently Asked Questions

Modern technology has completely transformed the construction industry over the last few decades. Construction software allows businesses to carry out operations and complete projects more efficiently. Introducing new software to your team can lead to more satisfied clients and better budgeting practices, improving your business overall.

There are many advantages to introducing software to your construction enterprise. However, before committing to a certain solution, it is best to understand this technology and the various types of software that can enhance different facets of your business.

Learn more about construction software and how it can benefit your company’s operations using this guide.

What Is Construction Project Management Software?

Construction management software is a tool or suite of tools used for streamlining nearly every aspect of a project, from the planning phase to execution. Automating tasks and connecting workflows allows construction teams to work more efficiently and boost project productivity.

With software, construction firms can get a better picture of their operations and take control of their processes. Using these tools, managers can better perform and monitor duties such as data preparation and equipment monitoring. There are multiple types of construction project management software, and each kind has special features that aim to aid operations in the construction industry.

How Does Construction Software Work? 

Many construction management software solutions are cloud-based, meaning team members can access data and information regarding a project using a mobile application and the internet. 

Teams can track job site progress and receive updates from anywhere in real-time. This kind of software helps construction businesses contend in today’s competitive landscape by fast-tracking communication and making the most of collaboration efforts.

Key Features of Construction Management Software

When looking for a construction management solution, there are some key features to consider. These characteristics will help you optimize construction operations and transform management processes for the better. 

Cloud-Based 

Not all construction management software is cloud-based. However, modern cloud solutions are especially beneficial for construction operations. Cloud-based software can automatically update data and store information that workers can access whenever and wherever they need it.

It is important to have the capability to reach your team across multiple locations to compete in a fast-paced industry like construction. Cloud-based solutions allow everyone to stay on the same page. Plus, users can always enjoy the latest version of the software because cloud-based solutions can update automatically.

Document Management

The best construction software solutions have the capabilities to help teams manage documents. While some construction firms still rely on physical documents, software makes it possible to streamline documentation to keep operations organized, such as the following:

• Change orders
• Daily reports
• Submittals 

Creating documents and reports is much easier when utilizing management software. Standardized templates allow teams to create records faster. With cloud-based systems, virtual directories house these documents, and there is no need for filing physical papers. Document management allows construction teams to monitor their projects and processes more closely, from accounting and cost management to job scheduling. 

Collaboration and Communication

Communication is crucial for managing job site operations. Software with team collaboration capabilities allows every member to stay connected to each other and communicate in real-time.

Those working in the office can communicate with team members in the field and vice versa. This allows for improved collaboration that leads to better decision-making. For instance, managers can contact their teams across multiple divisions to let them know about a delayed delivery or material shortage. With all team members on the same page, operations can pivot to continue being efficient and productive.

In addition to keeping teams connected with communication and collaboration software, construction businesses can update stakeholders and easily send projects updates, budget statuses and reports to their clients.

Task Management

In the construction industry, there are various moving parts, and managing a project is a major undertaking. Software tools can help teams stay organized and better optimize resources.

Resource and task management is a key feature because it allows for automating workflows by using data collected from previous projects to optimize future jobs. Construction software can help with decision-making processes. Its analytical tools can examine data and resources and use that information to enhance project planning efforts.

With software, construction businesses no longer have to track resources using error-prone and inefficient methods, like spreadsheets and paper. Software helps users identify weaknesses in project processes and make corrections so projects can stay on schedule and within the expected budget.

Fleet Management  

Equipment management is incredibly important to any construction operation because fleet vehicles are major investments and necessary for many construction processes. Having software with fleet and asset management capabilities allows for real-time tracking, which can help to optimize the following:

• Fuel usage
• Maintenance scheduling
• Theft prevention
• Worker safety

Equipment is typically the most expensive asset for construction businesses. Managing assets closely also allows for better care and use of these machines. Construction software can monitor and report issues in real-time, giving teams the opportunity to address breakdowns before they become larger, more costly issues.

Security

Another crucial feature of construction management software is security. With so much important information stored using software tools, there is a major need for data protection. Consider the following sensitive information needed to keep construction operations running smoothly:

• Payroll
• Estimates 
• Bids 

An integrated security solution can keep your private information secure against potential hackers and other security threats. With increasing digitalization, construction companies must integrate cybersecurity measures into their management software.

5 Common Types of Construction Software

There are a few different types of project management software for construction businesses, all with specific capabilities designed to make each job easier and more productive.

The following are five common kinds of software solutions:

1. Scheduling Software

Scheduling software for construction allows teams to prepare for projects with greater accuracy in multiple facets of the business, including:

• Equipment
• Labor
• Resources
• Materials

Software used for construction project planning takes complex tasks and makes them simple for teams to manage multiple projects. Plus, scheduling software helps create job timelines while factoring in dependencies and constraints that may impact the construction project’s progress.

2. Accounting Software

There are many financial processes involved in every construction project, such as:

• Payroll processing
• Equipment management
• Subcontracting
• Revenue recognition
• Billing

Because each project is unique with distinctive specifications and relies on long-term contracts, construction financials can get complicated. Accounting software helps construction teams tackle everything from costs to budgeting with ease.

3. Bidding Software

Bid management software can streamline the process of creating and submitting project proposals for construction professionals.

Without the help of bidding software, project managers and subcontractors must craft bids and keep track of projects manually. Having a bid management solution allows users to create professional bid estimates with templates that help to automate the process.

Ideally, bidding software has the capabilities to generate requests for proposals and requests to tender. It will also track and manage communication details to make the bidding process as simple as possible for construction businesses.

4. Takeoff Software 

Takeoff software helps construction experts craft professional proposals and create accurate estimates for future projects. This helps teams anticipate costs and calculate the right quantities and dimensions for materials. 

Traditionally, generating takeoff data was a tedious task that required combing through details from project plans. Without software, it can be a very time-consuming, manual process when preparing for a project.

5. Construction Layout Software 

Design software, also called layout software, is an incredibly important tool for the construction industry.

The best construction layout software solutions allow architects and builders to create highly technical designs and blueprints that guide construction projects. Having an easy-to-use design software for construction applications can streamline preparation efforts and help teams coordinate more effectively. 

How Software Helps the Construction Industry

There are many advantages to incorporating software into construction processes, including the following:

1. Better Budget Management 

In the construction industry, nine out of 10 projects go over budget. Having accounting software can help businesses take control of their finances for every project.

Software solutions help to reduce operating costs and maximize profits with more accurate and better budget management. Plus, tracking budget staus throughout a project’s timeline is important for addressing errors and operational issues early on before they become costly mistakes.

Construction firms can rely on software for precise cost projection, meaning budgets are more likely to be accurate from the start of the project.

2. Improved Analytics and Monitoring 

As the construction industry adapts to new advancements in technology and software, they are able to collect and access more data than ever before.

Software solutions can capture every data point of a construction job, and teams can easily review this information to get a detailed look at the project’s progress. This helps keep operations on budget and on time. If an issue arises with a particular project, managers can review the project’s status in real time and make more informed decisions regarding how to go forth with operations.

Construction management software makes it possible to closely monitor and track projects from planning to building, something that is essential for the long-term growth and success of a business. Monitoring capabilities allow project managers to compare the expected expenditure and timeline versus actual spending and lifecycle. This helps construction firms refine their practices and make more informed estimates.

3. Effective Document Management 

Because the construction industry relies on documents to stay organized and within legal bounds, having software solutions that effectively manage these documents is a major benefit for businesses. 

Paper documents can go missing or get damaged, but having a digital solution allows teams to keep paperwork in pristine condition. This also makes it easier for companies to share documents with stakeholders and other members of the team.

Construction project management software makes it easy for team members to access important documents whenever and wherever.

4. Clear Communication

Effective communication can boost productivity by 25% and is essential for any business’s success. Having software solutions that enhance communication efforts can transform construction operations and make them more efficient.

With construction management software, teams can easily communicate back and forth with each other and external stakeholders. This keeps everyone on the same page and can boost project productivity. Coordinating tasks and workflows are more streamlined and simpler than ever before.

Transparent communication is essential for the success of a construction project, as it helps teams prepare and pivot operations as needed to stay on track.

5. Smooth Customer Experience

In addition to improving communication with clients and stakeholders, construction software can boost customer experience. By completing projects on time and within budget, construction teams are more likely to satisfy their clients. 

Having management software that keeps operations organized makes it easier to share updates and be transparent with clients regarding project progress. It enhances and simplifies management practices so teams can improve their operations while meeting their goals, thus delivering a better end product for their valued customers.

6. Organized Resource Management 

One of the greatest benefits of utilizing construction management software is proper resource utilization. Between equipment and materials, resource management is essential for smooth operations in the construction industry.

Software solutions can give managers insights into ongoing processes and what resources are at work. If a resource is unavailable or delayed, teams will know immediately and be able to plan accordingly.

Frequently Asked Questions

Construction software has transformed the industry in many ways. The following are some common questions related to utilizing management software:

What Software Do Construction Managers Use?

Managers may use multiple types of construction software to achieve a project’s goals. Most notably, they work closely with task management software that can connect them with crew members and offers an overview of job sites, giving them a full picture of the project’s progress.

What Is the Best Software for a Small Construction Business?

A small construction business with limited funds can benefit from investing in accounting software. This type of software can help keep projects under budget and further sustain the business. Accounting help can boost the company’s growth and make it possible to integrate other kinds of software in the future.

What Is the Best Software Program for a Construction Business? 

Not all construction businesses are the same, so you must choose one that will suit your specific operations. When choosing the best software program for your construction business, it is best to audit your current tools. Consider what processes could use extra structure and automation. Choose a user-friendly software solution with the key capabilities needed to help your team meet its goals.

Contact SITECH West to Learn More About Construction Software

As an authorized dealer of Trimble, SITECH West offers a comprehensive suite of software products that can transform operations for construction professionals.

Our solutions can boost team collaboration and enhance remote equipment monitoring, among many other capabilities. We believe in providing superior customer service to help your business seamlessly integrate software into your day-to-day processes. We prioritize our customers and ensure they receive everything they need to enjoy the many benefits of construction management software.

Learn more about our construction software solutions from SITECH West. Contact us today!